PRIVACY STATEMENT AND INFORMATION WE COLLECT ABOUT PRESS AND MARKETING CONTACTSUpdated May 29th 2018.
In line with the new EU law covering data protection (GDPR) that is coming into force on May 25th 2018, we have updated this privacy statement and you are encouraged to read it fully to ensure you are aware of the data we collect and hold and how this is used. If you have any concerns or queries about this then please contact us via e-mail email@example.com You should also be aware that this law will be adopted by the UK government following our exit from the European Union.
USE OF DATA
The following information details how we use your data.
HOW WE COLLECT YOUR DATA
We will have a record of your details if you have contacted us for a game code, requested product information or if you are on our list of contacts referred to as legitimate business interest. We will have received your details from a number of ways, these include but are not limited to: receipt of a business card at a meeting or exhibition, sourcing your details via your press website, Facebook, Twitter and YouTube. The details we keep may include your name, e-mail address, IP address and postal address.
HOW WE USE YOUR DATAWe use your data to contact you in the process of promoting our games. We do not sell our databases to other organisations. We use a data processor when sending out product information to our database or selected contacts from our database. To do this we use an on-line mailing database system called Sentori (the data processor) who are fully GDPR compliant. Your name and e-mail address will be stored by Sentori purely for our purposes.
If we are only communicating with one person directly then we will e-mail you directly from our server. We maintain our database securely on our server and this information will include information about games that we have supplied you with historically. We use this data to determine what games you may be interested in for future releases. This is also a record of game codes that we have supplied you with. If you have requested a game code via Twitter then we will store your Twitter handle together with a record of the game code.
SECURITY OF YOUR DATA
You can check how Sentori handle your data and their updated GDPR by visiting their website http://sentoriapp.com/gdpr/ and the privacy statement can be viewed here http://sentoriapp.com/privacy-policy/
Our own database is held securely on our server which is encrypted.
VISITING AND BROWSING OUR WEBSITE
As you browse the site we collection information about the individual web pages or products that you view. Although this information does not identify your name it will track your IP address. We refer to this automatically collected information as “Device Information”.
We collect Device Information using the following technologies: “Cookies” are data files that are placed on your device or computer and often include an anonymous unique identifier. For more information about cookies including how to disable cookies, visit www.allaboutcookies.org
“Log files” track actions occurring on the Site, and collect data including your IP address, browser type, Internet service provider, referring/exit pages, and date/time stamps.
“Web beacons”, “tags”, and “pixels” are electronic files used to record information about how you browse the Site.We do not share your personal information with third parties but will only share personal information if we are required to do so by law.
Under the new GDPR law you have rights you can exercise, these are:
Right to be forgotten – this means you can request that we delete all data that we hold about you. You will need to put this request in writing to us via the post or by e-mail.
Access – you can request that we supply you with the data that we hold about you. We have 30 days to comply with this request unless there is a reason why we cannot disclose within this timeframe. We will let you know in the unlikely event that we need a longer window.
Rectification – you can request that we amend your data if there are inaccuracies or incomplete information.
Security – you can expect that any data we hold about you is secure. We only process data using HTTPS so that all data passed between our website and server is encrypted.
HOW TO CONTACT US
We understand that sometimes the details of the new GDPR can be confusing. If you need further information or clarification of any of the information in this privacy statement then please e-mail us at firstname.lastname@example.org or in writing to:Data Compliance Officer Contact Sales Ltd Suite 11 Borough House Marlborough Road Banbury OX16 5TH